Email Retention Policy, effective Oct. 1: FAQs & tip sheet to help you prepare
To prepare for the new Outlook 18-month Email Retention Policy that takes effect on Thursday, Sept. 1, Beaumont team members should review items in Outlook and Outlook archives—including all sent and received emails, all archived emails, all subfolders, all shared mailboxes, all notes, all tasks, all calendar items and RSS feeds—that are 18 months or older and save items that are necessary for business.
Please see FAQ and tip sheet to help you export and save emails.
This short video can also help to export and save emails.
On Sept. 1, emails 18 months or older will be automatically deleted. Once deleted, these items will not be retrievable.
- Save items required to do your job in long-term storage: My Documents, OneDrive or OneNote.
- Use resources available on the Information Technology page. To access, you must be connected to the Beaumont network.
Note: Employees currently on medical leave will automatically get 60 days to save their Outlook items once they return to work. For these employees, 11 years of data will be available for review for 60 days after their return-to-work date.
IT Service Desk, option 7, at 888-481-2448. With policy questions, please contact firstname.lastname@example.org.